Special Events Coordinator (Full-Time) 

REPORTS TO:  Director of Development 

SUPERVISES:  None 

JOB SUMMARY: The Special Events Coordinator is responsible for overseeing and organizing the chapter’s internal events program. He or she is a key member of the development team and is responsible for all aspects of event logistics, including leading event committees toward high levels of performance and strong mission integration. 

JOB RESPONSIBILITIES

• Plan and implement all aspects of the chapter’s two largest internal fundraising events (Rivals for Wishes and Trailblaze Challenge), as well as other internal events as directed 
• Act as primary staff liaison/contact for all internal special event chairpersons/leads, assisting the committee chairs with the overall look and feel of the event, setting up subcommittees and timelines, helping to recruit committee members and keeping the Foundation’s intent and needs as the number one priority. 
• Work with Development & Communications Coordinator to ensure that each event has attractive publicity materials and receives maximum publicity to assist with increasing attendance and overall community support of the event. 
• During the planning process for each event, evaluate the progress of the event and notify appropriate staff, board and committee members in a timely manner of issues which may hinder the accomplishment of event goals. 
• Develop resource material for event chairs or sub-committee chairs to assist them with tracking, accounting, thank yous, reports, etc. 
• Track event progress towards fundraising goals, provide updates to CEO, staff, board and committees 
• Actively participate in the acknowledgement process (data-entry, tracking, stewardship, etc.) 
• Contribute to the writing of Chapter communications that involve spotlighting events (may include newsletters, website, press releases, annual reports, etc). 
• Work with the DOD to form a yearly comprehensive special events calendar, which includes detailed explanations and plans for each event. 
• Ensure that events and activities are coordinated in accordance with all policies, procedures and established chapter processes. 
• Network with members of the local business/philanthropic community to increase awareness for our mission, attract financial support, and identify new initiatives adaptable for our Chapter. 
• Establish and maintain excellent customer and public relations with individuals, sponsors, and groups. 
• Prepare regularly scheduled or special reports accurately and efficiently. 
• Perform other related duties as assigned by the Director of Development or CEO. 

JOB SKILLS, ESSENTIAL FUNCTIONS, AND REQUIREMENTS

• Outstanding organizational skills and strong attention to detail 
• Ability to manage and prioritize multiple tasks efficiently and effectively 
• Ability to work long hours under both physical and mental stress associated with meeting deadlines and working in a team environment and with the general public 
• Ability to work flexible schedule – including weekends and evenings 
• Demonstrated ability in clear and effective written and oral communication, including excellent interpersonal skills 
• Excellent computer skills required (Word, Excel, Outlook, and PowerPoint); Raiser’s Edge a plus 
• Ability to work independently and with team and volunteer members 
• Experience in leading volunteers and participation in volunteer events 
• Professional demeanor and excellent customer service skills 
• Excellent oral and written communication skills 
• Commitment to and a passion for the mission of Make-A-Wish 

QUALIFICATIONS

• BA/BS in relevant field 
• Minimum of two years’ experience in related fields such as: event planning/management, volunteer services, business, fund development, nonprofit operations and/or program management 
• Proven ability to work with diverse groups of people within and outside of the chapter positively and effectively, interacting with all levels of management and staff 
• Ability to successfully work in a collaborative, team-oriented organization